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6 Tips for Outdoor Weddings

Written by Heather Hagy | Photography by TWA Photographic Artists

From blue skies and gentle breezes to longer days and busy nights, it’s no wonder that summer and fall are the popular times of year to get married. Outdoor weddings are becoming increasingly popular, but not without additional precautions. Events held outside can have their own unique set of problems. Here are some tips for ensuring your outdoor soirée goes off without a hitch.

HAVE A PLAN B (AND EVEN A PLAN C).

You can plan for many aspects of your wedding, but unfortunately, the weather is not one of them. During the planning process, work with your event coordinator to devise backup plans in case of inclement weather. This helps alleviate extra stress on the big day because you’ll already have plans in place if you need to shift. The best thing about backup plans is that they’re not one size fits all. You can take elements from one plan and incorporate them into another on the fly to craft a backup plan that’s perfect for your situation.

Common backup plans include having a tent on the grounds (look into ordering side panels to block any wind and rain), having an indoor option on standby, stalling start times if the weather is expected to clear and having outdoor heaters in case of an unexpected cold front. You can cross your fingers and hope you don’t need a backup plan, but you will be thankful you have one prepared regardless of the turnout. After all, rain on your wedding day is supposedly good luck, so you may as well be ready to tackle it head on.

OFFER A SEASONAL MENU.

Of the few details guests remember after a wedding, food is almost always one of them. Heat can do awful things to some menu items and can even make guests sick, so it’s critically important that your selections are made to withstand the hot summer sun. If your cocktail hour is taking place beneath the hot afternoon sun, for example, stick to seasonal veggies, fruit skewers and other light appetizers instead of heavy or dairy-based items that may melt or change texture due to heat. Also make sure all seafood, dairy and meat are stored in cooled serving dishes or on ice.

For dinner, consider comfort foods like pulled pork barbecue with a citrus salad or a pig roast with corn on the cob. These dishes are not only delicious, but bring instant nostalgia to the dog days of summer. Talk to your caterer about the best timeline options for your food in order to keep it appetizing and, most importantly, safe!

Pro tip: No matter how beautiful your cake, keep it somewhere cool before and after you cut it — you don’t want it to melt or collapse on the floor from too much sun exposure!

PREPARE FOR THE ELEMENTS.

As lovely as summer can be, it can also be pretty high maintenance in terms of staying comfortable. Anticipate your guests’ needs by making sure the ceremony and reception sites are equipped to combat the potentially warm weather. If you’re having ceremony programs, brainstorm ways to double them as fans or distribute mini battery- operated fans so guests can cool off if it’s hot. To keep guests hydrated at the ceremony, provide bottled water in themed ice buckets or a lemonade stand. Once the reception starts, move the hydration station near the dance floor — you and your guests will definitely need it later!

If you didn’t already book your wedding site, research venues that offer both indoor and outdoor party areas, so guests can decide where they would be more comfortable. If you already secured your space, talk to your event coordinator about how to use natural shade and other cooling options. Guests may also appreciate having sunscreen, lotion, bug spray and other seasonal remedies on hand. Place these items in decorative containers at the wedding site or put them in a bathroom basket so guests can grab what they need for on-the-go relief.

PLAY OFF YOUR SETTING.

While indoor-only venues may have their own rules, the décor options for outdoor weddings are practically limitless. Leverage the abundant space by using scenery and natural landscapes to your decorating advantage. Some ideas include creating signage for menu items, and directions to dinner and dancing locations. You can also use battery- operated lights to string through tree branches or line the top of a tent to help create a romantic, ambient atmosphere. Strung lights look especially pretty once the sun sets, too.

Outdoor weddings not only create a memorable setting, but they also make it easy to entertain. Consider personalizing bean bag sets with your names and wedding date, or providing bocce ball, horseshoes and other casual lawn games for the adults. Bubbles and kites are great for the kiddos in attendance. Once the sun sets, you can host a bonfire with a late-night s’mores or hot dog bar. When the night ends, have a sparkler sendoff in which guests light up the path from your reception to your getaway car or release paper lanterns into the sky, a longtime Asian tradition that symbolizes good wishes.

DRESS FOR SUCCESS.

Ensure comfort and confidence on your big day by making sure your look is summer ready. Whether it’s a dress or other formalwear, stick to lighter, breathable fabrics that will keep you cool. Work with your dress consultant to find a gown made of flowing fabrics, such as chiffon or crepe. If your heart is set on a gown made of heavier fabric, such as satin, consider changing into something more lightweight when it’s time to dance. Guarantee all-day comfort from head to toe by wearing block heels, flats or other shoes that don’t stick in the soft summer grass.

Keep your hair and makeup on point from morning to night by choosing styles that work with warm weather, not against it. Curls, waves and sculpted updos often don’t do well in humidity. To fight frizz, ask your stylist

to experiment with sleeker styles at your hair trials, such as a pulled-back bun or ponytail. For a boho vibe, try a chunky braid to keep your hair away from your face and off your neck. While it’s important that you look and feel your best, keep in mind that the more makeup you wear, the greater chance it may run by the end of the night, so play around with palettes that don’t require a lot of layers.

Pro tip: Have your maid of honor pack travel hair spray, blotting papers and a compact in her survival kit in case of a beauty emergency.

HAVE A SMART TIMELINE.

Guests don’t want to stand around in the sweltering sun while you’re off taking photos, so be mindful of when the sun may be at its highest and warmest points when planning your timeline. Not sure where to start? Research when the sun is expected to set in your wedding month and year, then build your timeline around that window. This helps keep guests comfortable and simultaneously guarantees ideal natural light for photos. For reference, the hottest part of the day is usually between 1 and 3 p.m. in the afternoon, give or take.

If temperatures are expected to be hot all around, consider shortening the time between your ceremony and reception, and talk to your event coordinator to devise a plan to keep your guests cool and comfortable. Also take into consideration the direction guests may be facing for the ceremony. Those having daytime nuptials should try to orient the ceremony so the sun is on your guests’ backs and not in their eyes. Guests appreciate not having to squint to see your vows and that you spared them a potentially painful sunburn.

Whether your wedding takes place in a garden or backyard, or on a mountain or beach, there’s something truly special about an outdoor wedding. While they come with more dos and don’ts than traditional weddings, outdoor weddings tend to offer more possibilities for innovation. Acing an outdoor wedding is easy with a little extra planning and organization. Follow these tips and your biggest wedding day worry will be making sure your champagne flute is always full.

Browse Chicago area outdoor venues now.

Seating Chart 101

Written by E. Ce Miller | Photography by Rachael Schirano Photography

Well, you’ve done it. You have finally settled on your guest list, sent out all those invitations you so thoughtfully designed and diligently gathered the RSVPs that came flooding in. It sounds like you, my friend, are smack dab in the thick of wedding planning. At this point, if there’s one task on that big day to-do list that you’ve been putting off, it’s probably the seating chart.

Compared to dress shopping, cake tasting, ring designing and floral arranging, planning the seating for your wedding reception can seem like a total snooze fest. But it’s also one of the more important elements of the entire day. How you choose to handle this task can either lead to a room full of smiling, dancing guests or an evening ending with awkward encounters between estranged family members. So, for better or for worse, it’s a task that you must complete.

The good news is that you don’t have to plan your seating chart alone. From that fantastic wedding planner you hired to your ever-helpful parents, there are plenty of people who will be more than happy to assist you as you take on the job ahead. Get started with these tips and tricks for a successful seating arrangement.

DON’T WAIT UNTIL THE LAST MINUTE.

If you are waiting for those last, lingering RSVPs to trickle in — don’t. If you have already followed up with your invited guests who haven’t responded and you still haven’t heard back, it’s the kids’ table or the highboy beside the DJ booth for them. (And honestly, even Miss Manners would say it serves them right.)

Putting off your seating chart until the last minute is a definite no-go. It’s a fairly substantial undertaking and just ask any wedding planner: They’ll say it’s something you’re going to want to get settled and off your mind sooner rather than later. (All the more energy you can spend focusing on veil length and custom cocktails — am I right?) If the deadline you gave your guests to RSVP has passed, and you’ve heard from most of the family and friends you are going to share your “I dos” with, it’s time to get cracking on the seating chart. So grab some of your favorite snacks — and your fiancé, of course — and start planning.

START WITH CATEGORIES.

Think: family, college friends, high school friends, office buddies, distant relatives, friends of your parents and — if they make the cut — all the kiddos. Organizing your guests by categories, whether that means making a list, an Excel sheet or labeled piles of RSVPs, will not only help you determine whom you want sitting where, it’ll also help you figure out which of your guests will be the most comfortable sitting next to each other.

While it may be tempting to sit your college roommate next to your BFF from grade school (you’ve always wanted them to become better friends and what better way to bond than over their mutual love of you, right?), if they’ve only spent a few passing moments together, neither one is going to appreciate an evening of inescapable small talk, especially if all their own friends are sitting elsewhere. This isn’t speed dating; it’s your wedding. Seat your guests next to the people that make them comfortable and whom they’re guaranteed to have the most fun with.

MAKE AN OFF LIMITS LIST AND THEN STICK TO IT.

Yes, off limits as in: These people can in no way sit within earshot, eyeshot or arm’s length of one another, under any circumstances. Put aside any dreams of your wedding day becoming the occasion upon which your estranged in-laws finally make peace and put those folks at opposite ends of the room (or at least opposite sides of a very large table) from one another. Nothing about too much champagne and a few sappy love songs says: “Maybe it’s time to reconcile.” You’ll thank us later!

KEEP YOUR BESTIES NEARBY.

While you won’t be spending much of your wedding reception seated (you’ll be greeting guests, circling the room, dancing, taking tons of photographs, etc.), you are going to want to sit down and actually eat the food you spent so much time sampling at some point. By placing a table of your BFFs between you (and your well-deserved meal) and the rest of the room, you won’t feel obligated to make casual conversation with your parents’ work pals while your chicken piccata gets cold. There will be plenty of time to chat with them later. Meanwhile, let that table of friends run interference while you eat.

DON’T BE AFRAID TO ASK FOR SOME INPUT.

Speaking of your parents’ work pals, unless you’ve been dropping in to visit your parents at the same office every week since you were a kid, chances are you don’t have a clue what the interpersonal dynamics of your parents’ workplaces are like. When it comes to seating the guests your parents invited to your wedding, enlist their help. I guarantee they will be more than happy to tell you who gets along best with whom and who has been fighting over replacing the photocopy paper for the past decade. Don’t be afraid to delegate.

REMEMBER: NOBODY LIKES A SINGLES TABLE.

While weddings were once a one-stop- shop for matchmaking (at least, that’s what the rom-coms from the ‘80s seem to portray), nowadays nobody — and that means nobody — likes a singles table. From the perspective of your guests, it can definitely be both a little bit embarrassing and a whole lot of boring. Seat your guests by the people they already know and love, and they’ll be guaranteed to have a good time.

Think your cousin and your coworker would totally hit it off? Find the time to introduce them before your wedding — maybe your instincts are spot on and they’ll end up as each other’s dates. If not, they won’t be forced to spend an evening awkwardly trying not to bump elbows as they cut into their beef Wellington.

ON THE FLIP SIDE: EVERYBODY APPRECIATES A KIDS’ TABLE.

Have the rug rats you know — and, OK, generally love — made the guest list? Then it’s definitely worth thinking about having a kids’ table. Not only will all of their parents have more fun with their littles stashed away in their own kid-approved space, the kiddos themselves will definitely have more fun seated with others their own age. It’s a win- win situation. Plus, if your caterer is featuring a few kid-friendly options on the menu, having all those little eaters seated in the same place will make your servers’ evening easier as well.

WHEN IT COMES TO ACTUALLY ARRANGING: WORK SMARTER, NOT HARDER.

So, you’ve thought about it all, now it’s time to actually diagram who belongs in what seats. Do so in a way that makes sense to you. If that means digital, snag a PDF of the reception floorplan from your wedding planner and start clicking keys. Does your brain run better on old-school technology? A giant bulletin board and some color-coordinated Post-its should do the trick. Are you a lover of lists? Then number (or name) each table and line up the guests accordingly.

Definitely keep the overall flow of the room in mind, too. For example, give your favorite guests the best seats in the house, put the kiddos closest to the bathrooms and don’t seat the grandparents next to the DJ’s giant speakers.

HAVE FUN WITH THE BIG DAY DISPLAY.

Now that the hard part of your seating chart is done, it’s time to have some fun! The seating chart is just one more fun and festive way to show off your big day style — so be sure to get creative (while keeping things organized and easy for your guests to understand, of course). A table lined with numbered cards is a simple and classic approach, but that’s definitely not the only way you have to go these days.

Want to welcome your guests by inviting them to imbibe that fancy bubbly you bought? Consider listing their table numbers on champagne glasses, alongside pretty, personalized glass tags. For a rustic wedding, string some rope across a few picket fence posts and attach your guests’ place cards with colorful clothespins. Is travel a trend in your relationship? Name each table after a location from your globetrotting lives and pin each place card to a giant map. Hosting your reception beneath some starry skies? Constellation-themed table numbers with corresponding place cards may be the way to go. If you’re celebrating all things vintage on your big day, a display of vintage picture frames, each featuring a different table, is cute and creative.

Have way too many guests to work in that much whimsy? Something as simple as an alphabetized board (in calligraphy, of course) may work for you.

STILL NOT INTO ASSIGNED SEATING? NO PROBLEM!

If assigned seating — and all the charting that goes with it — is just not for you, don’t worry. Assigning guests to a table and then letting them determine their own seating from there is a great way to keep all your guests organized without micromanaging every single detail. Is hosting a formal dinner not really the big day vibe you’re going for? In that case, consider some more creative seating, such as a mix of high and low tables, some couches and cushions, and a blend of indoor and outdoor arrangements (weather permitting). Pair more casual seating with hors d’oeuvres and a passed dinner, and your guests will be free to mingle, move around and change seats as they please.

No matter how you decide to seat your guests or what creative seating chart you incorporate into your big day, the most important thing to keep in mind is that seating arrangements are a great way to show your guests just how much you love them and appreciate their presence as you proclaim “I do.” Thoughtfully arranged seating will not only ensure success on your big day, but it will also tell your guests you thought about them and you are really glad they are there.

Hair & Makeup Trends: Fall 2020

Beauty is not a crash course to begin the night before your wedding. Ensure a good foundation for a healthy glow by always staying hydrated— inside and out. Drink lots of water and make sure your daily moisturizer gets some love. Once you get your beauty routine right, only then is it time to play with makeup. Before you set your sights on a certain makeup style, however, consider your best features and highlight those, while also taking into account the mood of your wedding to create your custom bridal look.

 

(Left) HAIR & MAKEUP Chanel J Makeup | (Middle) HAIR & MAKEUP Patty McGuire Hair & Makeup Artists; photography by Joy Lyn Photography | (Right) HAIR & MAKEUP One Salon and Bridal Co. and Custom Bridal Gowns

 

PRO TIP: Use a beautiful hair comb or accessory to pull almost any hairstyle together, while adding a touch of class.   – Bridal Brigade

(Left) HAIR Bridal Brigade; photography by Caitlin and Luke Photography | (Right) HAIR & MAKEUP Zazú Salons

  1. PRIMER Tom Ford Illuminating Primer, Recommended by Chanel J Makeup
  2. BLUSH Fenty Cheeks Out Freestyle Cream Blush in Petal Poppin
  3. SILK PILLOWCASE Fishers Finery 25 Momme Mulberry Standard Silk Pillowcase
  4. SHEET MASK Masque Bar Naturals Rose Sheet Mask
  5. MOISTURIZER Urban Skin Rx Radiant & Bright Glowing Moisturizer, Recommended by Chanel J Makeup
  6. EXFOLIANT Sonia Roselli sexApeel Instant Exfoliation Spray, Recommended by Bridal Brigade
  7. HIGHLIGHTER Hourglass Ambient Lighting Palette, Recommended by Patty McGuire Hair & Makeup Artists
  8. CONCEALER Tarte Shape Tape Concealer
  9. LIPSTICK Charlotte Tilbury – Pillow Talk, Recommended by Patty McGuire Hair & Makeup Artists
  10. TEXTURIZING POWDER SexyHair Big Powder Play Lite, Recommended by Patty McGuire Hair & Makeup Artists
  11. BROW CRAYON Anastasia Beverly Hills Brow Wiz

Honeymoon Vibes: Your Must-Have Essentials

Packing for your honeymoon while finishing wedding planning can be stressful. Whether you’re headed to an exotic beach or exploring a national park, don’t forget to pack the essentials. And just because they’re essentials doesn’t mean they have to be boring!

Top Photo by Jonathan Borba on Unsplash

1. Genevieve Rose Atelier Cocos Sun Hat
2. fresh Sugar Rosé Tinted Lip Treatment Sunscreen SPF 15
3. Mark & Graham Leather Luggage Tag
4. Uncommon James x DIFF Retro Sunglasses
5. QALO Stackable Silicone Wedding Ring
6. Supergoop! Unseen Sunscreen
7. Katie Kime Banana Leaves Pajama Set

 

Start planning your honeymoon here.

How to Make the Most of Your Cake Tasting

cake tasting Bittersweet Pastry Shop

Written by Nesa Mangal and Amanda Shepard | Photograph courtesy of Bittersweet

Cake tasting is often a couple’s favorite part of preparing for their big day. Not only do you get to eat cake together, but it also checks off a wedding list to-do. Who says you can’t have your cake and eat it, too? With infinite possibilities of flavor combinations, shapes and sizes, many couples find the task of deciding on a wedding cake that is delicious, as well as visually pleasing, to be a bit daunting. Read on to ensure that you and your fiancé are prepared to make the most of your cake tasting experience.

PREPARATION

In order to make your wedding cake tasting go as smoothly and successfully as possible, some upfront preparation is required. There are six key pieces of information to know before you reach out to a bakery and cake designer:

  1. Wedding Date – Selecting your wedding date is crucial before you make plans with a cake designer, especially if your celebration falls on a busy holiday for weddings, such as Memorial Day, Labor Day or New Year’s Day. By rule of thumb, couples are advised to begin reaching out to bakeries at least nine months ahead of their big day. Give yourself enough time to research bakers and cake designers in your area, schedule tastings and make your final decision. A word of caution: If you are planning on purchasing a cake with sugar flowers, plan to add on two to three months. Sugar flowers are beautiful additions, but as any cake designer can tell you, they are not built in a day.
  2. Venue Choice – Many couples are not aware that their venue can influence the design of their wedding cake. As long as you choose a venue that fits your style, it will be easier to translate that style into the design of your cake. For example, a rustic barn or a chic, contemporary museum will deliver two very different cake designs.
  3. Number of Guests – It is unlikely you have your final guest headcount by the time you begin your cake tasting, but a rough estimate can dictate how many tiers of cake you need in order to offer everyone a slice on your big day.
  4. Flavor Ideas – Deciding on the flavor of the cake may be the most difficult part of the process. You want to find something that everyone loves, while making sure you still enjoy the cake as well. If you and your partner have different tastes, consider alternating flavor combinations by tier. You can pick something safe for the largest tier — think vanilla or chocolate — and then each choose a more personalized flavor combination for the remaining tiers. Consider choosing more daring flavor combinations, such as lemon raspberry, hazelnut praline, cookies and cream, coffee or salted caramel. Selecting unique, personalized cake flavors can help put a delicious twist on the final notes of your celebration.
  5. Design Ideas – Couples should have rough ideas on the floral and décor, or the overall look and feel of their wedding before they go in for a consultation. Better yet, it can be helpful to compile inspiration for your wedding cake. Make sure you prepare ideas to share with your cake designer. Swatches of your bridesmaid dresses or tapestry colors are also ideal for your cake designer to create a cake that is a perfect color match. The more specific you are with your vision and examples, the more creative the cake designer can be with bringing your ideas to life.
    If your wedding is designed with elegance in mind, you may want to go with a wedding cake that is more traditional in style. This can include piped flowers like roses or real flowers as accents. Lighter colors are usually associated with elegance, so stick with a fair color that matches the rest of your wedding theme to make the cake the centerpiece of your reception.
    If your wedding is more modern, you may want to go with more vivid colors. An ombre cake, for example, can create an eye-drawing centerpiece. You can keep it simple, or spice it up with flowers and other decorations. Including bright, dramatic colors can ensure that your cake matches your contemporary theme.
    A rustic wedding may inspire you to pick a naked cake. Naked cakes usually include some type of filling, like fresh fruit, but aren’t fully frosted on the outside so some of the “naked” cake shows through. If you don’t enjoy the taste of icing, this may be exactly the cake for you! And bonus — less frosting means less of a mess!
  6. Budget – The process for finding an agreeable price tag for your wedding cake is much like all of the other vendors you’re going to be working with. First, do your research to get a feel for what you may want and can afford. Then email or call all potential vendors to obtain pricing and set up a meeting. Keep in mind that most wedding cake tastings come with a fee of around $25 per session. However, this price is often credited to your cake purchase if you choose that specific cake designer.

Always remain realistic about your budget, but don’t be afraid to ask questions. A cake designer may be able to help you achieve the look and feel you want with an alternate technique or product. By talking it through, it will ensure that both you and the cake designer leave the agreement happy.

SAVOR

For the cake designer, setting up a cake tasting appointment can take two-and- a-half hours at the very least. However, on the day of the tasting, you can look forward to spending about an hour at the consultation. The first half of the meeting is typically spent confirming details and specifications, as well as going over the design of your wedding and any ideas you already have for your wedding cake. The last half hour is then usually spent on everyone’s favorite part — tasting and rating the cake flavors and options.

DOS AND DON’TS FOR CAKE TASTING

  • Do be prompt. Many cake designers schedule tastings back to back and there is nothing more awkward than encroaching on another couple’s tasting time.
  • Don’t be afraid to ask questions. Your cake designer is an expert and wants you to feel comfortable making decisions about your wedding cake. And you want to be comfortable with your final decision, so ask questions about processes you may not understand or if you have a special request. For example, many bakeries present the couple with a selection of their most popular cake flavors and fillings, as well as their seasonal selections. But if you have something specific in mind, it’s alright to ask for a different flavor. If you already have this flavor in mind prior to your tasting, ask ahead so the bakery can be prepared and have that flavor combination available for you.
  • Do think about your guests. Whether they’re vegan or gluten-free, everyone deserves a slice of wedding cake. However, it’s not necessary to make the entire cake gluten-free or vegan. Ask your bakery if it’s willing to make the top tier gluten-free and the rest of the tiers traditional cake. Gluten-free cake can still be covered in buttercream frosting and the whole cake can still look cohesive. Unfortunately, though, cream made from vegan butter doesn’t hold up as well and can cause the design of a cake to go awry. If you are vegan, opt for a vegan cake on the side and serve a traditional wedding cake to your guests. If you do opt for one of those non-traditional choices, there is likely to be a price difference. Always mention your dietary restrictions in your initial call or email.
  • Don’t forget about the finishing touch. To complete the overall look of your cake, talk with your cake designer about the cake topper. You may choose to go with something more traditional or you may think of something that’s completely out of the box. Whatever you choose, you want the cake topper to tie the cake together. A unique topper can also help the cake stand out.
  • Do talk about the logistics. There’s a lot to consider once the cake leaves the bakery and makes its way to the venue. Leave the delivery up to the baker so you don’t have to worry about the cake arriving safely. Most bakeries service the immediate areas around them; however, if you live far away from the cake designer you really like, that doesn’t mean you can’t choose him or her. Simply ask what the charge would be to deliver to your desired destination.
  • Do save the top tier of your wedding cake. Back in the 19th century, the top tier of the wedding cake was to celebrate the christening of the couple’s first child. Today, the tradition has adapted to celebrate the couple’s first wedding anniversary. Just make sure you wrap your wedding cake properly to avoid freezer burn on that special slice.
  • Do leave extra time for your cake designer to make last-minute adjustments before the rest of your guests arrive. You also need to know how the venue plans on storing your cake. This ensures that the cake is fresh and ready to eat once your reception starts. Most professionals suggest that getting the cake to the venue about an hour to an hour and a half before the reception begins is ideal.

ENJOY

After your tasting, you should follow up to confirm your choices and any additional details. Overall, with a little preparation, every cake tasting can be successful, even if you do not end up choosing that specific cake designer. Your wedding cake is only one aspect of your big day, but the joy you receive when you find the perfect cake is so sweet. Bon appétit!

Browse Chicago area bakeries and cake designers here.

Practices Makes Perfect: A Rehearsal Dinner Guide

Written by Lynn Tangorra | Photography by Cinder and Vinegar Photography

You have spent months planning this amazing party. Every box has been checked, every flower ordered and every name card given a place, but there’s just one thing left to organize — the rehearsal dinner. This is definitely a common tradition that cannot be skipped, unless you want the wedding party trying to figure out what they are supposed to be doing on the fly.

Rehearsal dinners are the perfect place to have a little fun and relieve some stress before the big day. For once, someone else can tell you where to stand and how things should run. At least for the rehearsal part.

WHOM DOES THE GUEST LIST INCLUDE?

First things first: the guest list. Before picking a venue or choosing a menu, decide who should be a part of this evening besides the wedding party.

There are no rules. Other than members of the wedding party, who typically bring a spouse or guest, out-of-town guests are generally invited since they have traveled for the special occasion. The officiant and the immediate families of the couple also attend. Your guest list really depends on the budget and on how big you would like your soirée to be. Have a conversation with whoever is footing the bill to determine how large the guest list should be.

WHO PAYS?

Traditionally, the groom’s parents host the rehearsal dinner. Nowadays, more and more couples are deciding they can pay for the dinner themselves with maybe a little help from Mom and Dad. If the families both feel strongly about helping host the dinner, let them split the bill. Just make sure they are aware of how many guests you want to attend and the type of venue you’ve chosen.

HOW FORMAL SHOULD THE DINNER BE?

It generally depends on the preference of the couple. Typically, if a couple is having a formal wedding, the rehearsal dinner is a more casual, laidback event. Just because an event is casual, though, does not mean you need to forego formal elements. This is an opportune moment for the families to spend some quality time together before all of the excitement begins for the big day. However, you don’t want your rehearsal dinner to compete with your wedding reception. Typically, it’s a smaller event than your actual wedding.

Some couples opt for low-key venues, such as someone’s backyard or a bowling alley. It varies based on how intimate you would like the atmosphere to be. You want your guests to be relaxed and enjoy themselves, especially since most of them may not know each other.

WHERE SHOULD I HOST THE DINNER?

Location may be one of the easiest choices to make. Pick something that is the most convenient for you and your guests. This makes it less stressful on the wedding party and immediate family. Most participants want to relax after the ceremony rehearsal and not spend a good chunk of time carpooling to the next location. Unless you are set on hosting your dinner at a certain venue, find someplace within walking distance or a very short car ride from where the ceremony will be held.

WHEN SHOULD I START PLANNING THE DINNER?

It is suggested to book a rehearsal dinner location within a few months of deciding on your wedding venue. Since many restaurants host both weddings and rehearsal dinners, desired dates often book up quickly. To stay on schedule, have a general idea of who is attending by about three months out.

SHOULD I SERVE CAKE?

Many couples opt for serving a meal that will not be duplicated at their wedding. Family style is a popular choice as it brings in a relaxed and casual feel to the meal, which often correlates well at a rehearsal dinner. Additionally, family style does not require guests to decide on their meal ahead of time so it often feels less like hosting a second wedding. Since most couples serve cake at their wedding, the rehearsal dinner is the perfect time to try something different.

WHAT ABOUT TOASTS AND GIFTS?

The rehearsal dinner is a perfect place for the couple to address friends and family to thank them for the time spent in helping make the upcoming day so special. This is also a great time to thank the wedding party for their involvement. If the groom’s family is hosting, it’s expected that they will give a speech. The bride’s parents can also say a few words if they feel prompted.

If you don’t have time to add a little something extra to the schedule for the wedding, get creative and set aside some time to have it at the rehearsal dinner. This could include slideshows of the couple, any sort of readings, or just fun stories family and friends want to share.

Most couples use this time to hand out wedding party gifts, and special gifts of appreciation to Mom and Dad. Gifts can be as elaborate as jewelry or cufflinks, or as simple as a grooming kit to a bag stuffed with essentials like tissues, lip gloss and a robe for getting ready. It is up to the couple on how much they want to spend on their respective parties.

WHAT ABOUT DECORATING THE VENUE FOR THE REHEARSAL DINNER?

Décor should never compete with your reception, but if you like to decorate, decorate away! Many couples use their rehearsal dinner to highlight their story versus highlighting a general theme.

If you choose to host your rehearsal dinner outside, hanging lights could be an intimate, classic option. Long tables are recommended to encourage a family-style meal setting. If your event is very casual and the venue is already beautiful, you don’t have to prepare any decorations or spend the time setting up.

Place cards are unnecessary unless you would like to ensure people mingle with guests they don’t know.

WHAT ABOUT ALCOHOL?

Alcohol can be expensive, so paying for an open bar depends on who is paying for the evening. You can choose not to have an open bar and, if you would like to offer alcohol to your guests, you can speak with the venue to see about packages.

Some hosts offer to pick up the tab for beer and wine, while guests are responsible for purchasing mixed drinks if they want them. Never feel obligated to provide alcohol. Don’t forget, you are already paying for their meal. Some may choose to not have alcohol because they don’t want things to get too rowdy, especially with the wedding party who have to be up early the next day.

SHOULD MY PHOTOGRAPHER ATTEND THE REHEARSAL DINNER?

If you have a little extra wiggle room in your budget, you may choose to have the photographer capture some precious moments of family and friends at the rehearsal dinner. Some photographers prefer to attend the rehearsal because it gives them a chance to find the best angles to shoot the bridal party, especially the bride and groom. It is also nice to have more candid photos of the dinner and guests mingling as extra mementos.

Plus, if you have a large family, you can get photos with everyone during the extra time. Yes, even Uncle Stan! That way, you don’t have to spend too much time worrying about scheduling all of the photos during the reception when you are trying to visit with everyone. Not many couples choose to do this, but if it’s something you can afford, go for it.

Remember, the night before your wedding should be relaxed and stress- free. The dinner is meant to be a time for family members and friends to come together to celebrate the joining of two families. Take the time to plan something that feels right for you and your significant other without trying to top what you have planned for your wedding celebration.

Browse Chicago area rehearsal dinner venues.

10 Secrets of Wedding Planning

Written by Colette House | Photography by Photography by Lauryn

One thing you can be certain of on your wedding day is that it’s going to be a blur. Before you know it, you will have walked down the aisle, recited your marriage vows and danced the night away with your closest friends and family. Granted, after many hours, the event that you had been planning, anticipating and wishing for is going to be over. Although the day is sure to be more special than you could have ever imagined and maybe you even breathe a sigh of relief knowing that months of planning made for a magical day, there’s going to be a touch of sadness that the night is over.

Then you may start to wonder how such a special day could have stressed you out for the entire year preceding it. Was it really necessary to agonize over which tablecloth to pick or spend hours choosing the right flowers for the centerpieces? Yes and no. Yes, because all the little details came together and made for one special wedding day, but no, because the stress sometimes took the focus off what was most important — the marriage.

So, try removing some of the stress when planning your wedding day, always be sure to remember the following:

1. NOT ALL ADVICE NEEDS TO BE FOLLOWED.

Everybody, and I do mean everybody, is going to share their opinions on how your wedding should run. Don’t let all of the opinions and suggestions overwhelm you. Rather than taking every piece of advice to heart and trying to somehow make it fit into your wedding plan, just know that opinions — and tactfully sidestepping them — are part of the process.

In other words, just because someone offers advice doesn’t mean you need to follow it. You can agree to disagree and still have an amazing wedding. And don’t worry, you don’t have to hurt anyone’s feelings. Just genuinely say, “What a fun idea,” and let it go.

2. MAKE A LIST OF NONNEGOTIABLE WEDDING DAY ITEMS.

Even though many people are involved in planning your wedding, at the end of the day, it’s about making you and your betrothed happy. There are probably

certain things the two of you really want to happen on your special day. Say you want to get married in the fall at a venue near your childhood homes, but not everyone involved with the planning is on board. Well, it’s time to put your foot down.

Make a list of your must-haves and share it with everyone right away. Then have the other people involved do the same. That way everybody knows what’s most important and you can work together to make it happen.

3. IF IT’S NOT ON YOUR MUST-HAVE LIST, CONSIDER LETTING IT GO.

Once the individuals involved with planning your event know what your must-haves are, consider letting smaller things slide. Let’s say your mother really wants a certain song played at the reception. It’s not your favorite, but not playing it isn’t on your nonnegotiable list. Why not make Mom happy and play the darn song? Or maybe another family member wants a certain dessert served in addition to cake. You may not want another dessert option, but if it’s not super important to you, maybe just let it go.

Pick and choose your battles. Don’t let your most important needs go, but if you can give on something without it ruining your wedding day, definitely consider it. In the end, the little battles just add extra stress and take away from the fun of planning.

4. PICK VENDORS YOU REALLY LIKE.

Remember to select your vendors carefully. Go with the ones that fit your budget and understand you best. The right vendors can bring your vision to life. At one point or another, someone is going to suggest you use a particular vendor and you may really want to make it work with this vendor, too, but realize after meeting that your visions just don’t match. Don’t force it. There are so many wedding vendors out there to choose from, it would be a shame to use one that you don’t have better chemistry with. Wedding planning is intense enough. Make sure you build a team that’s right for you and can help you through the process.

5. PICK A DIRECTION AND STICK WITH IT.

There are so many amazing places to find wedding inspiration. Hello, Pinterest! In the beginning, you may save, clip and cut out anything and everything that you may like at your wedding. But after accumulating a mountain of images of outdoor weddings, barn weddings, museum weddings, etc., consider consolidating the pictures by searching for common themes.

For example, if you discover that nearly every photo you saved had black chairs in it, use that inspiration to find the chairs that fit exactly what you want. If you find yourself drowning in pictures, pull out your 10 favorites and find the similarity in each. Use those patterns as a jumping-off point for the design of your reception.

6. DON’T BE AFRAID TO ASK FOR WHAT YOU WANT.

Remember, this is your wedding day. If your vision isn’t coming together, don’t be shy about consulting your vendors about it. They want you to be happy, and should always be willing to work with you on tweaking things here and there for the big event.

7. FINISH YOUR GUEST LIST EARLY.

Formulating a solid guest list early in the process removes a significant amount of stress. Knowing how many people may attend your wedding makes it so much easier to design nearly every other detail.

Your guest list can help determine how many tables and centerpieces you need, what size cake you want, how large your dance floor should be and what your budget is per plate. Getting the logistics down early saves a lot of time — and many headaches — in the long run.

8. MAKE YOUR GUESTS HAPPY, BUT REMEMBER TO PLEASE YOURSELF AND YOUR SIGNIFICANT OTHER FIRST.

Of course, everyone wants their wedding guests to leave their big day happy. After all, they took the time out of their busy lives to celebrate your wedding. However, while you should make your guests’ happiness a priority, you’re undoubtedly going to worry too much about what would please them, and not enough about how you and your spouse want to spend your day. Chances are your guests are just happy to be included and celebrate with you. Make them feel special, but make sure you and your partner are happy, too.

9. BE GRATEFUL.

Aspire to stay in the moment as much as possible during the planning process. Enjoy every shower, your bach party, and searching for your dress or formalwear (even if it takes multiple visits to multiple stores). Try not to brood over how many tasks you still have to complete. Constantly remind yourself how lucky you are to be surrounded by good friends and family who are supporting you and celebrating this whirlwind year leading up to your wedding. Cultivating gratitude is definitely going to help

you get through the more stressful moments.

10. ENJOY, ENJOY, ENJOY.

Looking back, you want to remember how much fun it was to plan every aspect of the day. It’s easy get lost in the weeds of wedding planning stress, but it’s more important to remember how awesome it is that you got to plan a celebration honoring lifelong love and commitment. Before you know it, your wedding will come and go. So, sample every flavor at your cake tasting, try on a bunch of different dress styles and have a ball throughout it all.

So, while the details are definitely important, try not to worry about them too much. Challenges will arise, but these dilemmas have a tendency to work themselves out — especially if you have a great team of professionals helping your big day come together. And when you think you can’t make one more decision, remember this: In just a few short months, you’ll be married to your best friend, dancing the night away, happy and in love.

Browse Chicago area wedding planners here.

Wedding Style & Decor Trends: Fall 2020

Alternative Altars

Weddings are no longer a one-size-fits-all event. Guests frequently look forward to the big day as a nod to the creativity and charisma of the couple, which is why many couples are opting for unique altars that showcase their personality. Beyond your traditional wedding arch is a host of options that pack a wow factor. Imagine a neon installation, an over-the-top floral sculpture or showstopping ceremony scenery that can transition into your head table backdrop.

Design & Curated Decor Rustique Swan Event Design & Curated Decor
Photography By Kerri Carlquist Photography

Good Things Come in Small Packages

Are you a couple that has teased each other about eloping, but could never fully commit to the idea of not celebrating with friends and family altogether? Maybe social distancing guidelines have changed your plans or you’re not a fan of the big traditional wedding. Then consider celebrating your big day with the increasingly popular micro-wedding. This style of wedding typically includes up to 50 guests — frequently immediate family and close friends only. Many couples make the mistake of thinking smaller means trivial or unremarkable, but with a smaller guest count comes the freedom to focus on thoughtful décor details and other extras that have more space to impress. Your micro-wedding can be just as elegant and intricate, and full of love and tradition as you’ve always dreamed.

Photography by Photography by Lauryn

Setting the Happy Hour Wheels in Motion

Turn the traditional open bar scene on its head. Welcome friends and family to cocktail hour with a different way to get a signature drink — by bellying up to a specialty liquor cart or truck. You can simultaneously serve a goblet of bubbles, brew or booze, while adding a unique twist to your event. To add a touch of whimsy or personal flair, garnish the cart or truck with thematic wedding décor, florals or vintage glassware. Do you love the idea, but it’s not the right fit for your wedding? Try it out at your wedding shower or post-wedding brunch.

Mobile Bar Bellissimo Bar Company | Photography by Juancho SC Photography

A Little Something Sweet

Bigger is not always better. At a time when couples are scaling back on guest lists and reimagining how food is served, that six-tier cake you always dreamed of may be a bit over the top. Why not go for a smaller one- or two-tier cake, or even individual cakes for each guest? They can be just as elaborate and decadent as a large one. If you are planning a small celebration or micro- wedding, you don’t have to give up all of the traditional elements of your big day like the cake and the cake cutting, just cut the quantity.

 

Photograph Courtesy of Toni Patisserie & Café

All Things Gold Are “In” Again

Gold exudes elegance and warmth, so we’re in no way surprised couples are drawn to it once again. It’s emerging not only in ceremony décor, but also with wedding bands — just more proof that styles truly are cyclical. In terms of color palettes, many are opting to use a brassy gold as an accent color. It offers a little gleam to other hues, pairs well with most any color and looks gorgeous against any style. If you’re not sure where to start, think about using it for any calligraphy you’ll need — from invitations to seating cards. Less is more! Vintage and antique shops are great places to source an ultra-unique item like flatware and candlesticks.

Photography by Emma Belen Photography

7 Reasons to Get Married in the Chicago Area

Written by Kelsey O’Shaughnessy-Podgorski | Photography by TWA Photographic Artists

Local Love

When it comes to the wedding world, there is no better place to say your vows than Chicago and its suburbs. With everything from skyscrapers to farm fields, our beautiful region has so much to offer. Read on to discover why Chicago is simply the best.

1. EVERY SEASON IN CHICAGO IS BEAUTIFUL.

Though the weather around here can be somewhat unpredictable, you can always count on the gorgeous seasons to provide a beautiful backdrop for your wedding and your photos. Summer in the city is sunny, bright and colorful, and outdoor venues and rooftop locations open up to welcome events with warmth and comfort. When the fall colors take over, the city and the suburbs ignite with oranges, reds and yellows. It’s a gorgeous scene and the perfect time to enjoy a wedding in a very natural setting, like a farm or orchard.

Winter white just can’t be beat when it comes to stunning wedding pictures. Imagine a ceremony in front of a fireplace and the twinkling lights of downtown Chicago glistening through the windows. Spring is full of possibilities and blossoms. It’s a romantic time in the city, where everything is blooming and people are bursting to get outside. Pretty spring peonies are perfect for a wedding at a golf course or private estate.

2. YOU CAN GET MARRIED UP, DOWN, IN OR OUT.

Options abound in the Chicagoland area when it comes to venue styles, allowing you to select what fits your personality best. Imagine views from the top of a skyscraper as you say your vows or the way the lights look across the city as you dance the night away. Nothing says sophistication quite like a wedding a thousand feet in the air. On the other hand, the area also features many gorgeous rustic venues that can have your feet planted firmly on the ground. Unique farms and wineries dot the region, letting nature take center stage as you enjoy an outdoor ceremony and a personal reception.

If you’re looking for something totally different, the region also offers opportunities to get married on the water. Gorgeous private yachts and charters let you enjoy Lake Michigan and other beautiful lakes nearby while you float right into married life.

3. CHICAGO IS BASICALLY THE GOLDILOCKS OF CITIES.

When your friends and family arrive in town for your wedding, it’s not hard to get lost in a large city. However, you don’t want them twiddling their thumbs, bored out of their minds as they try to find something to do either. In a city like Chicago, there’s always something happening nearby.

Tons of restaurants, shops and museums are within walking distance of local venues. One of the city’s top-notch sports teams is always playing. Each neighborhood offers its own unique flair and fashion. Encourage guests to get out and explore, or provide a fun map showing the different sites your guests may like to see. It’s like a mini- vacation for your friends and family — even if they’re only coming in from the suburbs.

To top it all off, there is a plethora of options when it comes to transportation. Uber and Lyft are prominent in the city, so people are never too far away for a ride. The L and the Metra are also great options, especially if a city native is helping to guide guests. If all else fails, there are tons of cabs just waiting to be hailed.

4. YOU CAN’T BEAT OUR FOOD AND DRINKS.

In the last decade, Chicago has become something of a foodie destination. With world-renowned restaurants and amazing chefs preparing unique and delectable meals, there is something for every palate. Venues and restaurants offer everything from the most exquisite and sophisticated plated meals to fun, family-style favorites to delicious small-bite options. Spice things up by selecting some of your go-to options from your favorite restaurants. It allows guests to get to know you a little better and you get to eat all your faves on your big day.

Maybe you’re interested in having some fabulous fare served with a side of a fun. Have a food truck stop by your event to offer late-night tacos, barbeque or even donuts. Guests will have fun with this casual treat and will be guaranteed to remember your wedding. Chicago is also home to many amazing breweries, like Goose Island, Two Brothers and Revolution. Offer guests a taste of the local flavor with a great beer flight showcasing your favorite local brews.

5. WE HAVE HISTORY.

If you’re interested in something with a little history, enjoy a timeless event in one of our famed museums or landmarks in and around the city. Friends and family will enjoy exploring as much as they enjoy the wedding. We have everything from amazing museums and beautiful views downtown to the fun zoos and botanical gardens in the suburbs. Before or after your wedding, excite guests with a wonderful architectural tour, highlighting some of the city’s most famous buildings. Enjoy a walk through Millennium or Grant Park to enjoy some historical green spaces, or take in one of our celebrated art galleries.

6. IT’S EXTREMELY PICTURESQUE.

There are a million beautiful spots in Chicago for pictures — everywhere from the Honeycomb to the sign in front of the Chicago Theatre to North Avenue Beach. Talk with your photographer about the best places to visit in the city for photos to capitalize on all that this gorgeous town has to offer. No matter where you end up, you’re pretty much guaranteed a beautiful skyline view and a unique backdrop. Don’t forget to take a few “magic hour” shots with the famous buildings in the background. It’s a moment you won’t forget and a shot you’ll want framed in your living room forever.

7. IT’S HOME.

Whether you were born and raised here, or you’re a new friend, it’s not hard to find your place in Sweet Home Chicago. This is the place where acquaintances become friends and friends become family. No city is quite as unique and amazing as Chicago, and we can’t think of a better place to start your happily ever after.

Start planning your Chicago wedding now.

8 Tips for Booking Guest Accommodations

Written by Angela Ash | Photography by Photography by Lauryn

Your wedding is not only an important event in your lives as a couple, but it is a day that your family and friends are looking forward to as well — often with as much excitement and anticipation. A wedding is one of the happiest occasions that can be imagined, so it’s only normal that everyone on your guest list will do everything possible to ensure that they can be a part of this momentous event.

When you look at your guest list, you may find that it is comprised primarily of people who live in the same general location. However, everyone has out-of-town loved ones that they hope can be a part of their big day. Moreover, what if you just moved to a different city? If you choose to host your wedding from your new home, then you’ll have plenty of people traveling to join your celebration.

For all of your friends, family members and coworkers who will be flying, driving or even taking a train to attend your wedding, you will want to make things as simple as possible for them. After all, they may be taking time off work, paying for travel expenses and juggling busy schedules for this precious moment.

Therefore, you want to ensure that finding hotel accommodations is not just another hurdle to jump through so that they can attend your wedding. Even though you have menu tastings, formalwear fittings and way too many other tasks to mention on your plate, you can often set up accommodation options with only a few phone calls or emails.

So, without further ado, it’s time to explore eight important tips for booking guest accommodations for your wedding.

And when you’re ready, browse Chicago area hotels here.

1. LOCATION ALWAYS MATTERS.

You’ve heard the phrase “Location is everything” on repeat your entire life because it is absolutely true and it is even more important at an event like your wedding. While you may like the idea of your day moving slowly, so you can enjoy every second without even the slightest hitch, chances are good that this may be the busiest day you’ve ever encountered. In short, every single minute counts.

Having accommodations that are nearby can be crucial, especially if you’ve opted to book your own rooms the night before for an added convenience. Before you even think about contacting a particular hotel to inquire about making arrangements, make use of that handy GPS app on your smartphone to check on the actual distance from the hotel to the venue. Once you’ve made that note, look at the actual driving time. Just because a hotel is only 10 minutes away doesn’t mean that you can always use the estimated minute-per-mile method.

You may have selected a venue that is in a busy area, which can increase travel times. When you can, check the driving time on the exact day of the week and time of day as your wedding, if you want to get as accurate as possible. If you can find a hotel that is within walking distance, this is your best bet. That way, you don’t have to worry about traffic and drive times at all. To see everything on an even broader scale, look at your venue on Google maps and then start to search the surrounding areas for available hotels. You can even view price points or set a filter to match a multitude of options.

2. EXPLORE THE HOTEL’S EVENT SPACE.

It never hurts to get an idea of the event space that is offered at a hotel, even if you already have your dream wedding venue booked. For example, you may want to host additional events at the hotel to make it convenient for your out-of-town guests who will find it harder to travel back and forth to other locations. Many couples opt to host their rehearsal dinner or post-wedding brunches at their chosen hotel.

You can also consider planning a going-away lunch for your out-of- towners, even if you’re already on your plane to discover the wonders of Europe or ready to board your cruise ship to the Caribbean. The possibilities are endless, so it’s definitely worth looking into an event space that may be available on your selected dates.

3. ASK ABOUT OTHER EVENTS.

When you have the venue booked and your date is set in stone, you want to make sure there aren’t any conferences or large meetings being held at the hotel. Any events that could make it difficult for last-minute guests to book a room could be problematic. Additionally, check the surrounding areas for things like sporting events, festivals or big- name concerts. These attendees may be looking at the same hotel as an overnight option and you may not want to be surrounded by the hype that often accompanies such a crowd — especially the weekend of your wedding.

4. LOOK FOR AMENITIES AND EXTRAS AVAILABLE TO YOUR GUESTS.

While you’re looking at things like room types and availability, you should also explore the amenities that are offered to hotel guests. Let’s face it — if you could have made arrangements with a hotel that offered an indoor pool for a similar price in the same location as the one you selected, you had better not let your guests find out. You may think that no one has time to enjoy the property’s amenities, but you need to keep in mind that your guests may not have the same hectic pre- and post- wedding itineraries as you.

Furthermore, many of your guests may view the weekend as a little getaway, so why not make it as much of a vacation as possible? Things that can make the stay more enjoyable include a:

  • Swimming pool
  • Hot tub or sauna
  • Spa
  • Fitness center
  • On-site dining options
  • Bar
  • Lounge area
  • Play area or other children’s activities
  • Shuttle for airport transportation

5. DON’T BE AFRAID TO GET A LITTLE CREATIVE.

When you’re asking exploratory questions about the property, don’t forget to get inspired by additional ideas that could make your guests’ stay even more convenient or memorable. First, if the hotel is within driving distance of the venue, check to see if transportation can be arranged for your guests. Many hotels offer courtesy shuttles to the airport and other popular destinations within the city, and that’s an added bonus. But often, if a large block of rooms is booked, you may be able to coordinate additional shuttle services with the hotel, even if it’s at an additional cost. If a lot of your guests are flying in for your wedding, this service would be invaluable.

Next, if you’re still thinking of ways to show your out-of-town guests a little love for making the effort to travel to your wedding, you can also consider giving them a small gift bag upon their check-in. This can include anything from unique, regional treats to tickets to a local attraction that’s within walking distance.

6. BOOK AS A GROUP.

Once you have decided that this property checks all the boxes for what you’re looking for in a hotel for your guests, you are ready to move on to the most important tip on this list — to book as a group. The first thing you need to do is get an estimate of the number of rooms that you will need, so that the property has a general idea of how many guests to anticipate. This number doesn’t need to be exact, but it should be accurate enough to create a good starting point for negotiations. The total number will undoubtedly change several times before the wedding, with some guests finding that they can no longer attend, and others finally realizing that they can readjust their schedules and be there to lend their support.

When coming up with your count, be sure to include:

  • All out-of-town guests who have expressed that they would like to attend
  • Any members of the bridal party who’d like to be closer to the venue
  • Yourselves, as the hotel is a perfect place to spend the night before or after the wedding

Next, you need to begin the process of making arrangements as a group, which may be referred to as a “block” of rooms. Note that you will not confirm reservations or make payments, but you will make an agreement with the hotel to set aside a number of rooms for your guests. Typically, the rooms need to be booked before a specific date or the hotel releases them to other interested parties. Be sure to set up a group code, so that people booking their reservations can use this information to ensure they are identified as a part of your group. This also negates any confusion that may be created by using last names that may be unfamiliar or difficult to pronounce.

Additionally, if you are thinking about booking a suite for the wedding party to use, consider booking it for two days. That way, you have time to bring over all of the necessities, as well as relax with a little downtime.

7. CONSIDER MORE THAN ONE HOTEL.

No matter where you look or what options are available to you, your wedding may simply occur at a busy time of the year or there may be unavoidable events that are booking up large blocks of rooms. Perhaps you are having a holiday wedding or maybe your wedding date falls on the same day as an important citywide event. If this is the case, then it may be wise to make arrangements with two different hotel properties for your group.

8. SPREAD THE WORD.

The final step is to spread the word about the options that you have arranged. Some couples may include a small card inside their invitations or you can use your wedding website to list the information. Regardless of what you do, always follow up with word of mouth, especially if you haven’t confirmed with a guest who needs accommodations. Above all else, be sure your guests do not book their rooms independently. If they do, they will not receive the special discounted rate.

Setting up hotel accommodations for your out-of-town guests will not be a very time-consuming task, but it can make all the difference. By following these simple tips, your guests will enjoy the convenience of a prime location, rather than having to race across town and possibly encounter traffic. Moreover, not only will you make this step of attending your wedding easier for your guests, but they’ll also see the efforts that you have made and will make the same effort to be a part of your celebration.

Browse Chicago area hotels here.

8 Tips for Finding Your Dream Dress

Written by Lauren Beers and Anne Morrissy | Photography by TWA Photographic Artists

Whether you dream of a huge, elaborate celebration or an intimate, private gathering, the perfect gown is a vital element of every wedding. After all, this will be the dress of all dresses and the one you want to remember as nothing less than perfect. All brides-to-be are faced with the decision of which dress to choose, and while this may seem like a monumental task, there are several ways to lessen any anxiety that accompanies this process.

Here are eight tips to help you get the most out of gown shopping. With these tips rest assured, you will be armed with the knowledge and confidence necessary to select the dress of your dreams without second-guessing yourself along the way.

1. CALCULATE YOUR BUDGET.

There is no sense in falling in love with a gown that is outside of your budget. By firmly setting a budget prior to looking at dresses, you ensure that you can both fall in love with, and afford, your dream dress. It is important to consider the cost of any alterations that may be necessary for your dress to fit properly as well.

Before ordering your gown, make sure to ask the salon about the price and process of alterations once the dress arrives. Alteration pricing can vary widely and should be factored into the overall budget. In addition to general fit accommodations, alterations include the gown’s bustle, which can be quite complicated depending on the dress design. Alteration appointments generally begin about four months before the wedding — expect to attend one to three fittings before the gown is completed.

While there is no harm in shopping around for alterations, make sure that whomever you choose is reputable, and guarantees his or her work. While there may be less expensive alteration options available, having your dream dress altered incorrectly could quickly turn into a nightmare.

When setting your budget, also keep in mind what accessories or details may enhance your dream dress. Does your vision include shoes that cost double the price of your dress itself? Is your gown only complete with extra detailing? Do you know how much the veil you have dreamt about since you were little actually costs now that it’s time to say “I do?” By planning for accessories and details ahead of time, you can more accurately define your budget and find a final look that fits within your allotted budget.

2. DECIDE ON YOUR VIBE.

In your hands, you are currently holding a wealth of information when it comes to all things weddings; flip through these pages and see if any gowns stand out to you. Utilize social media as a way to gain inspiration from other brides who have paved the way before you. Reference all of these resources prior to stepping inside a bridal boutique to avoid feeling overwhelmed. Whether you’re flipping through the pages of our magazine or scanning Pinterest, inspiration is everywhere and research is one of the most important parts of finding your wedding dress. Fortunately, it’s the fun kind of research.

Simply compile an archive of dresses you love. Go wild, then once you have a treasure chest full of styles you like, look for similarities. Is there a color, cut or designer that keeps popping up? Pay attention to those. Although you will need to maintain some flexibility, start to develop a list of items to consider. Include the location and season of your wedding, the shades or colors you prefer and the shapes or styles you gravitate towards.

Have you always dreamed of walking down the aisle in a gown that would make Cinderella envious? Or are you seeking a simple yet elegant look? Are you opting out of a dress completely and on the hunt for a modern pantsuit? Deciding what look you would like to convey on your wedding day can help weed out a handful of cumbersome options and unnecessary shopping- related stress.

In the same way, decide what types of styles, fabrics and details you’d like to avoid. Maybe you love the long-sleeve look, for example, but also know you are not going to wear long sleeves for your July wedding. These details are great to make note of. Once you decide on your overall image, you can use your newfound inspiration to hit the ground running in the hunt for your dream dress.

3. RESEARCH BRIDAL SALONS AND BOOK A FEW APPOINTMENTS.

It’s best to make appointments to try on gowns at multiple salons to see the full array of options. At each salon, be honest about your budget and resist the urge to try on gowns that are vastly outside your budget. Be prepared as each salon will offer its very own experience. Smaller, local bridal salons may offer a more personalized experience, although they may have a limited selection of gowns. Larger bridal salons may carry a wider assortment of gowns but may not be available to deliver that personal touch you desire.

4. IT TAKES A (SMALL) VILLAGE.

If one thing can be learned from years of watching wedding shows on TV, it’s that less is often times more. This rings true when it is time for you to determine whom to bring with you dress shopping.

While the idea of having a large group of your closest friends and family with you may sound picturesque, a crowd can often make the already challenging decision that much more difficult as more people often means more input.

Many brides opt for bringing between two and four people with them shopping. Your immediate family members may get first pick (for example, your mom, grandma or sisters), then one or two from the wedding party, followed by your future mother- or sisters-in-law. If you have room, invite more from your wedding party. If you don’t have a good relationship with one of the people listed, however, it’s best to avoid them on this special occasion. After all, this is your day and no matter whom you choose to bring with you, one thing to always keep in mind is that this is the dress you are going to be wearing. You are the one who needs to be in love with your final decision. While it is oftentimes easier said than done, try not to let the opinion of others deter you from following your heart. Looking back on your wedding photographs with regret over not picking the gown you wanted would truly be a shame.

5. KEEP AN OPEN MIND.

Falling in love with a dress while standing in a fitting room is one thing, but you also want to make sure that you can comfortably enjoy yourself for the entirety of your wedding celebration. For instance, you may try on one dress you love, but quickly discover you can’t breathe when you try to sit down. Enjoying your wedding cupcakes would be nearly impossible.

Think about your wedding and find a dress that fits accordingly. Are you planning on dancing until your venue turns the lights off? Perhaps a gown with yards upon yards of additional fabric weighing you down is a bad idea. Or are you saying “I do!” on the beach? Seek out a dress that is lightweight and airy. A great alternative is to choose two dresses — one for the ceremony and one for the reception. It’s your celebration; you can change gowns if you want to! With thousands of options available, finding a dress (or dresses) that makes you feel beautiful, while still enjoying your wedding day festivities is a must and absolutely possible.

Also, don’t forget to take into account advice from the salon staff. While it is helpful to go in with a general idea of what you’re looking for, remember that the salon sales staff are experts, and see hundreds or even thousands of customers every year. Many find that the styles they go in coveting don’t suit them for one reason or another, and they often end up preferring the options the salon staff hand-selects for them instead. Similarly, because sizing of wedding gowns is so erratic, salon staff may have the best knowledge of which sizes to try first.

6. TIMING IS EVERYTHING.

Give yourself plenty of time to find your gown. After all, it took you until this moment to find the one to marry, why settle for a dress that isn’t perfection? Give yourself at least 10 months prior to your wedding to purchase a dress. In contrast, once you find the gown of your dreams, don’t wait too long to order. By doing so, you ensure ample time for your gown to arrive and for you to schedule any necessary alterations to make your dream dress a reality. While it’s possible the bridal salon may have the gown in stock in your size, it’s much more likely the order is placed with the manufacturer, which can be a slow process.

Also allow yourself the opportunity to appreciate each new chapter that accompanies this special time prior to your wedding. Enjoy the celebratory showers and parties that are thrown in your honor, and soak up the love that surrounds you during your engagement. Try not to let the anxiety of finding a gown overshadow these joyous moments. With a minimum of 10 months, you have enough time to find the perfect dress without experiencing the buyer’s remorse that often goes along with rushing a purchase.

Once the perfect dress is officially yours, put it in your closet and don’t look back. In other words, resist the urge to try on your gown over and over again. The last thing you want to do to the perfect dress is tear or stain it before your big day. Besides, if you try it on one too many times, it may lose its luster as you almost certainly overanalyze your decision.

7. HIGHLIGHT YOU.

For most of us, our wedding day is our most photographed day. With that in mind, it’s of the utmost importance that you are in love with the way you look in your dress. Wedding gowns come in a variety of materials, cuts, colors, sizes and designs for a reason. No two brides are exactly alike. What may appear off- putting on the hanger may fit like a glove once you try it on. Think of finding a dress like its very own chapter in your wedding book. Go into this chapter with an open mind and an open heart to ensure that you are giving yourself every opportunity to fall in love.

8. CHOOSE WISELY.

In a one-hour salon appointment, brides typically try on eight to 13 gowns. At each salon you visit, ask if you can take reference photos to help you remember each design. Once you have seen a sufficient number of gowns, narrow the options down to your favorite three to five dresses, then make your choice from these. Be honest about your preferences, and don’t let anyone pressure you into buying a gown you don’t love.

It is also advised to purchase a dress that fits your current figure and not a goal that you set for yourself. While many couples like to use their wedding as motivation to revamp their eating and exercise habits, there is no reason to put extra pressure on yourself to squeeze into a dress that is two sizes too small. Planning a wedding can be stressful enough, why add the stress of weight loss into the mix? Never let your beauty be defined by a number.

The glow that radiates from a bride on her wedding day has nothing to do with the price of the gown, the designer, the size or the style, or even how long it took to decide on the dress. The reason brides are so beautiful on their wedding day stems from the confidence they carry as they walk down the aisle. Confidence in your dress decision brings you one step closer to your happily ever after.

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