How to Be Prepared for Anything and Everything that
Could Go Wrong
Ask any couple if their wedding and
were free of disasters, and they will tell you that some glitch
happened along the way — despite all the great planning done ahead of
Yes, your best efforts to keep things flawless and
flowing impeccably during your special day can help. But sometimes,
things just happen.
“No wedding is ever the same. And while
some minor surprises are handled quite calmly by a bride, another bride
across town is having a complete meltdown,” says Kyna Horton, bridal
consultant and event planner at Vowed
“Be prepared that something or things may not go according to plan.
It’s OK if that happens. Life goes on. But being prepared for it will
Her best advice to handle the pressure of the day
and the possibility of something going awry is to “make sure you get
lots of sleep the week of your wedding and especially the night before.
Drink tons of water and stay hydrated. That will always help.”
best thing a couple can do to avoid potential disasters on their big
day is to hire an experienced wedding planner, says Bambi Caicedo
Rogers, founder of BCR
Anything that does come up on your wedding day, a calm professional
planner can diffuse a situation masterfully — oftentimes without the
couple ever having to know about it at all.
having a planner or not, the best way a couple can deal with any
wedding day issue is all about attitude. It is imperative that couples
look at the big picture,” she states. “They are getting married that
day. Surrounded by family and friends, the day should be about what
truly matters — the fact that you are in love and committing to that
person for the rest of your life.”
Here are some of the areas
that event planners say can cause the most hiccups in a wedding, and
some of the ways to avoid or help soften these disasters:
have a ‘Plan B,’” says Caicedo Rogers. “Whether it’s an indoor part of
the venue that you can move into or side walls that can be added to
your tent — always have a back-up plan.”
She states that trusting your vendors can also save you a few disasters
here and there.
the guy who has made his living installing event tents for 20 years
says to add a gutter or a generator, listen to him. Your vendors are as
committed to your day being as perfect as you are so their suggestions
are typically good ones,” she explains.
As for the little
things, you need to think about your outdoor space. Is it a windy
lakefront? Get tiny weights sewed onto your veil. Is it an expansive
lawn? Put heel protectors on your shoes and have a golf cart handy,
Caicedo Rogers says.
Although outdoor weddings can be so beautiful with natural lighting, it
can also be hot, cold or sticky.
it is an outdoor ceremony, the only weather-related elements you would
have to worry about are rain or extreme heat,” Horton says. “If it
happens to be unusually cold, cloudy or very lightly drizzling, the
show will go on. Ceremonies are typically only 30 minutes long.”
Tiffany Munster, owner and senior event planner at Soiree
Weddings & Events, says she is a little
feel that if you don’t get a tent, it will rain. If you do get one, it
won’t,” she clarifies. ”You can’t call one up last minute. They need to
be arranged ahead of time. If you are just out taking photos in the
rain, buy some cute umbrellas and rain boots. It will make for a great
takes time to get beautiful. Horton has discovered that most of the
minor surprises at a wedding have to deal with hair and makeup.
matter how punctual you may feel, you must absolutely factor in extra
time for hair and makeup. Someone is guaranteed to be late, and
sometimes it’s the stylist,” she explains. “If you need to leave the
hotel by 4 p.m. to head to the wedding, everyone should be dressed and
ready no later than 3 p.m.”
the bride’s mother hates the bride’s father. Then what? “This does
happen quite a bit,” Munster says. “It really depends on the bride’s
relationship with her family.”
If the couple gets along with
everyone, Munster makes adjustments to make everyone happy. She has
placed fathers-of-the-bride and stepmoms-of-the-bride on the same side
of the aisle as the groom’s parents just to separate
And often, she has had to change things up and allow for them to give
Horton helped coordinate a summer wedding that was mainly a
Do-It-Yourself affair designed by the bride.
me say that DIY can be your best friend. However, it can be very
time-consuming. Particularly on the wedding day, the bride and groom
cannot and should not cut any corners,” she says.
wedding, the couple had enlisted friends to help set up the food and
décor. Well, they came on the wedding day all dressed up for the
wedding — not to help.
“My staff of three rushed to unpack
food and plates, set up tables and ceremony décor, chill champagne and
other beverages. From that point forward, I always advise the couple to
pay for extra staffing. When I explain this wedding story, they totally
understand,” she clarifies.
children at the wedding is always a risk,” Munster says. “They don’t
always cooperate the way we want them to. I explain to my clients that
is part of the charm of incorporating children.”
Being ready to go with the flow is always an important tool.
a child is hysterically crying, we make a game time decision to proceed
with the ceremony without that child,” she states. The same decision
should be made if the child has an “accident” before the ceremony.
Alcohol Ran Out Too Early
purchasing your own alcohol, if carefully planned out with your
coordinator, caterer and venue, chances of running out should be very
slim,” Horton says. “We usually know ahead of time that ‘x’ amount of
alcohol was purchased for ‘x’ amount of guests. When this is the case,
the bar is open sparingly — one hour of cocktails, closed for dinner,
and reopened for the party for a few hours.”
is almost inevitable, and in most cases will not cause a major problem
because for that one uninvited guest there is another that RSVP’d but
didn’t show up, Horton explains.
“If it is a situation where the
reception space is full, we politely ask the uninvited guest to wait
until after dinner is served or place them at an open seat. Now, if
your guest is uninvited for other reasons and simply is not allowed at
the wedding, then he or she will have to be escorted off the premises,”
Forgot to Hire an Officiant
Horton has encountered instances where couples not getting married in a
church forgot to get an officiant for the ceremony.
often gotten that funny stare between the bride and groom when I ask if
they have hired an officiant,” she says. “Another small detail often
overlooked is the head count. While it is not detrimental to the
wedding day, the bride and groom will forget to include themselves in
the final count.”
Whatever happens, will happen. Just remember
to focus on each other, your love, and everyone coming together to
celebrate that love. And should something major happen, trust your
vendors to fix the issue and keep your wedding day running smoothly.